Companies that strive to incorporate accountability and responsibility in their processes reap benefits that contribute positively to their goal of creating and maximizing value. Advancements in technology make it easier for management to implement strategies focusing on bringing change to their organizational culture to improve efficiency and generate cost savings. IT chargeback is one of
Reduces Software Spend by 20% through License Usage Optimization
- Devon Energy was seeking to effectively manage the usage of their technical applications. They wanted to optimize their licenses to avoid unnecessary IT spending.
- Open iT presented a POC that addressed the challenge of consolidating data from different license managers on a single dashboard.
- With LicenseAnalyzer 2022 Level 1, Devon Energy was able to generate customized reports using Open iT data that improved the collaboration between the end-users and IT.
- By leveraging Open iT solutions and services, the company was able to cut 20% of their subsurface software budget through effective software usage metering and optimization.
Company and Business Overview
Devon Energy Corporation is a leading independent oil and natural gas exploration and production company, producing around 614 million cubic feet of natural gas and 153,000 barrels of natural gas liquids per day.
Devon Energy’s Subsurface Technology Department supports 150 to 200 end users of various E&P software applications. The team’s goals are to be proactive in controlling costs and ensure that technology would facilitate, rather than impede, progress and innovation.
As the Oil and Gas Industry relies heavily on the price per barrel, tightening the belt and avoiding unnecessary IT spending have become increasingly important, especially during downswings. Achieving this requires not only having the data available, but also changing end user behavior to help IT teams in procuring better deals with vendors.
A critical business challenge for Devon Energy was to consolidate the holistic, accurate, and historical overview of technical applications usage from Flexera and non-Flexera license managers on a single portal. Devon Energy already had a solution for monitoring Flexera-based applications. However, they wanted to extend this type of analysis to non-Flexera license managers.
In addition, Devon also wanted to make sure that vendor milestones were monitored and that the goals of internal stakeholders were prioritized so that better decisions could be made on how to use the applications in a realistic way.
Jeremy Mullins, Systems Analyst at Devon Energy, commented that “For us as a team, having data in a consistent format and place, having a real-time view dashboard, and exposing that to those we are supporting are important.”
“We had multiple tools in our portfolio but we have no way of tracking. Open iT is very involved, making sure that every part of the solution worked.”
Matt Holingsworth, Senior Systems Analyst, Devon Energy
Cost Allocation and IT Chargeback
The most efficient way to create more accountability and awareness of how IT resources are used is to implement a chargeback system.
Software Usage Monitoring and Optimization
Learn how usage monitoring in an E&P IT environment can be beneficial for many stakeholders.
Rising Use of Subscription and Pay-per-Use Software Licensing Models
Have a meaningful software usage metrics and tools to evaluate and plan appropriately prior to making new licensing decisions.
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