The window for transitioning Autodesk® licenses to Named-User is closing fast. By May 7, 2021, all Maintenance plans for perpetual licenses will be retired. And by August 7, 2022, Multi-User subscriptions will also be retired.
Except for a few products, Autodesk has offered trade-ins (1 standalone license to 1 named user; 1 network license to 1 multi-user license or 2 named-user licenses) before the maintenance plans are permanently retired. A multi-user license can also be traded in for 2 named-user licenses at the next renewal before August 7, 2023.
The transition to named-user subscription licenses for Autodesk products is inevitable, but there are ways to ensure that the cost of and the disruptions caused by transitioning stay under control. Here are a few tips that could make this transition as cost-effective and as seamless as possible:
1. Meter License Usage per User
Not all users who claim to need certain products or features actually use those products and features. Since a named-user license can only be used by one designated user, it would be highly advisable to find out which users actively use which products/features, and how often or for how long do they use them. This could identify users that do not actually use the products/features and therefore would not need to be issued their own licenses.
Autodesk subscriptions can be renewed monthly, annually, or in 3 years. Therefore, usage reports that are aggregated by month and year could be useful in determining the right subscription type for each individual user based on their actual usage patterns.
2. Categorize Users Based on Their Usage
With effective software usage metering, it would be easy to determine the products and features that each user is using. It would also be easy to verify if someone is a power user, a regular user, or an occasional user. This information can be used to categorize each user and determine which packages they need based on their historical usage.
3. Analyze Cost Impact
Since the Multi-User Trade-In ratio is 1:2, the transition would most certainly affect the overall licensing costs. If the current Autodesk license-to-user ratio is more than 1:2, then it the organization could be pushed to purchase more licenses to accommodate all users. However, if it is determined that not all purported users actually use the product, then the number of licenses needed could be reduced, which could lead to savings. An accurate Cost Impact Analysis could help the organization be more financially prepared and secure for the transition while minimizing its impact to user productivity.
The Open iT Way
With expert guidance, transitioning to named-user licenses can be easy and uncomplicated. Open iT offers a comprehensive service that could help you make this shift in Autodesk Licensing as seamless as possible.