Leverage Usage Data for License Optimization and Better Vendor Negotiation

“One of the important things I communicated when I held the presentation of what we achieved was that everyone in Aibel needs to pat their own shoulder and say, ‘Together, we contributed.’”

Company and Business Overview

Aibel is a leading service and full-range supplier of innovative and sustainable solutions within the oil, gas, and offshore wind industries. With approximately 4,900 skilled employees across offices located in Norway, Thailand, and Singapore, Aibel builds and maintains critical infrastructure for energy companies. It is one of the largest suppliers on the Norwegian continental shelf and holds a leading position in the electrification of offshore oil and gas installation and onshore processing plants. Aibel is also a significant supplier to the European offshore wind industry.

Business Challenges

Aibel had been using the Open iT solution for some time to monitor and optimize their engineering licenses. However, during a routine transition of their engineering applications to a new system using Open iT’s license harvesting feature, they came to the realization that their usage of Open iT had mostly been reactive . They sought to explore how the solution could be leveraged proactively to enhance efficiency and cost savings. They observed that even during periods of inactivity in project creation, design, or delivery, there was an excessive consumption of licenses. This raised questions about the reasons behind this high utilization rate. Additionally, they faced a situation where they were on the verge of exhausting licenses for specific software, prompting the need for immediate action to optimize usage.


Aibel worked with Open iT to efficiently harvest unused licenses using LicenseAnalyzer Level 3. They also set up the Open iT email-alert system to inform users about their unused or excessive license usage based on defined thresholds.

The information provided in these reports allowed them to make quick evaluations of their licensing position and determine their actual licensing needs. Given the management of various licenses and metrics, having insights into license usage was crucial for accurately determining the necessary licenses.


Cost Allocation and IT Chargeback

The most efficient way to create more accountability and awareness of how IT resources are used is to implement a chargeback system.

Software Usage Monitoring and Optimization

Learn how usage monitoring in an E&P IT environment can be beneficial for many stakeholders.

Rising Use of Subscription and Pay-per-Use Software Licensing Models

Have a meaningful software usage metrics and tools to evaluate and plan appropriately prior to making new licensing decisions.

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