Part 1 of 3 in the LicenseAnalyzer Series
Discover how Open iT LicenseAnalyzer Level 1 helps engineering, IT, and procurement teams reduce software costs, support license compliance, and build a foundation for comprehensive software license management.
If you’re managing high-value engineering software—such as CAD, BIM, PLM, or simulation tools—you’ve likely faced this situation: licenses are unavailable when needed, projects are delayed, and procurement asks you to justify costs, but you don’t have the data to back it up.
Many organizations are expected to cut expenses, optimize assets, and ensure audit readiness—all while lacking the license usage insights required for informed decisions. License denials, idle usage, and underutilized entitlements can quietly drain budgets and stall productivity.
Open iT’s LicenseAnalyzer Level 1 is built to solve this foundational problem. It transforms raw license usage data into actionable visibility—enabling cost control, improved access, and structured compliance.
Over half of IT teams—53%—struggle to maintain visibility across their IT estate, leaving organizations exposed to blind spots, overspending, and compliance risks.
Lay the Groundwork to License Optimization Maturity
Managing engineering software licenses is a journey. The most effective organizations move through a defined maturity curve:
- Visibility – Understand when, how, and where licenses are being used.
- Accountability – Attribute usage to individuals or departments for chargeback and detailed analytics.
- Optimization – Predict future needs, model scenarios, and fully align usage with business goals.
LicenseAnalyzer Level 1 supports the Visibility Stage, where informed license decisions begin.
Where Engineering License Waste Hides
Engineering software licenses are not like standard office apps. They’re expensive, complex, and often governed by different models—floating, named user, token-based, or even dongle-controlled. They’re also typically shared across teams, projects, and time zones. This makes it incredibly difficult to answer basic, critical questions:
- Are we paying for licenses no one is using?
- Are users being denied access because we don’t have enough capacity—or because of how licenses are being consumed?
- Can we back up renewal decisions with data, or are we relying on gut feel?
Most organizations rely on built-in reporting tools or manual audits. However, with over 50% admitting to gaps in IT visibility, these methods often fall short—particularly when managing multiple vendors and globally distributed teams.
LicenseAnalyzer Level 1 – Deep License Usage Visibility
LicenseAnalyzer Level 1 is the essential foundation for data-driven software license management. It collects, normalizes, and analyzes raw license usage data from over 30 different license managers, then transforms it into actionable insights for IT, procurement, and engineering teams.
Core Capabilities of LicenseAnalyzer Level 1
- Real-Time and Historical Reporting
Combines up-to-the-minute dashboards with long-term usage trends to help teams analyze peak demand, user behavior, and license availability over time.
- Multi-Vendor and Multi-Site Aggregation
Seamlessly consolidates data from diverse license managers and locations into a single unified view, simplifying enterprise-level reporting and analysis. - Exportable and Customizable Reports
Offers flexible reporting formats and scheduling capabilities, enabling teams to deliver tailored insights to stakeholders across departments and regions.
See how enhanced license usage visibility empowered organizations to reduce IT costs by up to 30%.
Support for Specialized License Models
LicenseAnalyzer Level 1 also captures critical usage nuances for specialized license types, including:
- Reserved Licenses – Locked to specific users or machines, often used in high-priority workflows.
- Lingering Licenses – Temporarily held post-usage to maintain session continuity and reduce interruptions.
- Token-Based Licenses – Track usage of flexible, feature-based access models.
- Named User Licenses – Associate licenses with specific individuals, independent of machine or session.
- Dongle Licenses – Monitor usage tied to physical hardware keys that control access.
From License Guesswork to License Intelligence
Engineering licenses aren’t just line items—they’re critical to innovation and project delivery. But without visibility, even the best tools can become bottlenecks or unnecessary expenses.
LicenseAnalyzer Level 1 replaces guesswork with clarity, enabling your organization to make confident, data-driven decisions about license renewals, access, and compliance.
In the next parts of this series, we’ll explore how LicenseAnalyzer Level 2 and Level 3 build on this foundation—adding deeper insights, user-level metering, cost allocation, and predictive capabilities.
Ready to turn your license data into decisions?
Start with visibility. Request a demo today to see how LicenseAnalyzer Level 1 can help you gain control, reduce costs, and lay the groundwork for full software asset optimization.
